The Office of Student Records and Information Management, often referred to as the Registrar's Office, interacts with every student throughout his or her college career providing assistance with advising, registration, dropping and adding classes, midterm and final grades, graduation, enrollment verification, and requests for official transcripts.
The activities, functions, and sharing of personal and confidential information about students are done in accordance with the Family Educational Rights and Privacy Act as amended.
To register for classes, current students must meet with their academic advisor and register through Sonis during the published registration periods on the academic calendar. Specific registration instructions are provided to students by their advisors at the time of registration.
Students must meet with their academic advisors prior to registering in order to have the hold removed in SonisWeb.
New and returning students will receive their registration information via email.
If a class is full, students should add themselves to the waiting list for the course. This waiting list allows Cabarrus College to monitor the need for the class and helps determine if an additional course section needs to be opened.
Students generally may not enroll in a course that requires a prerequisite if they have not taken the prerequisite. There are limited circumstances where prerequisites may be waived with approval from the Program Chair, Registrar or Provost.
Drop/Add or Withdrawal
No. However, you can withdraw from the course. Please see the next question for more information.
What happens if I am registered but decide to withdraw from a course after the end of the Drop/Add period?
Withdrawing from a course after the official Drop/Add period will result in grades of "W" (Withdrawal) or "WF" (Withdrawal Failure). Check the Academic Calendar for withdrawal period deadlines. It is the student's responsibility to officially withdraw from a course by completing a Student Withdrawal Form. Note that withdrawing from courses may affect a student's financial aid package and the student is responsible for paying the balance.
A student must complete a Withdrawal Form and submit it to the Registrar's Office after obtaining all required signatures on the form.
Students can access their grades via Sonis.
Students who never attend a class will be removed from the roster which will have no effect on their GPA. To be eligible for a refund, students need to submit the Drop/Add Form by the deadline. For more information on refunds, see the Refund Policy in the catalog.
Transfer credits are evaluated by the Registrar's Office.
No. Credit taken at other schools will not count towards your GPA at Cabarrus College. Grades earned at other institutions will only count as credit towards the completion of your degree.
Time limitations may restrict the transfer of some courses into the College if it is determined that course material is outdated. Computer technology courses over four years old and physical and biological science courses over five years old are not considered for transfer credit. If courses fall outside the timeframe, credit may be received by examination or on a case-by-case basis as a result of current experience in the discipline.
Computer technology courses over four years old from the date of enrollment into Cabarrus College will not be awarded transfer credit.
To graduate, students need to complete the Intent to Graduate form which will be electronically sent to your college email during the published registration period the semester prior to graduation.
Students are responsible for the completion of their academic program based upon the requirements stated in the college catalog. An academic advisor is available to assist, but the responsibility to ensure that all degree completion requirements have been met remains with the student. Students should always see their academic advisor and check their curriculum plan before making course selections for the following term.
A degree audit is the process used to determine if all Cabarrus College degree requirements have been met so that the student can be eligible for graduation.
Students can perform a degree audit through Sonis. Refer to the "Running and Interpreting a Degree Audit Reports for Students" document available on the SonisWeb documents page.
Degree and diploma candidates whose scholastic performance reflects high achievement in all their college courses may graduate with distinction designated as:
Summa Cum Laude - Grade Point Average of 3.90 or above
Magna Cum Laude - Grade Point Average of 3.60 through 3.89
Cum Laude - Grade Point Average of 3.20 through 3.59
*Honors is applicable only to Undergraduate Students
Diplomas will be presented to graduates during their graduation ceremony. Graduates not attending the graduation ceremony may pick up their diplomas the day after the graduation ceremony in the Student Support Center (Office 133). Diplomas may be mailed to the graduate by request.
All transcript requests must be in writing. After receipt of the completed and signed request form, and provided the student is not indebted to Cabarrus College, the transcript will be placed in the mail in approximately three working days. Processing of transcript requests at the end of a semester may take longer due to increased volume.
Print the Transcript Request Form, complete, and mail it to:
Transcripts - Cabarrus College of Health Sciences
401 Medical Park Drive
Concord, NC 28025
Transcript requests may also be faxed to 704-403-2077 or emailed to Mary Elmore.
Transcripts must be paid for in advance before they can be released. This charge may be paid with a credit card or by mailing a check or money order to the address listed above. If a student has any financial obligations to the college, the balance must be paid in full before an official transcript will be printed.
No. Transcripts will not be released to anyone except the owner of the record unless officially requested in writing by the student. Photo identification is required to pick up a transcript.
No. Transcripts will not be released if the student is financially obligated to the College.
No. Faxed or emailed transcripts are considered copies by most college and universities. Official copies are usually mailed.
If I have repeated a course and earned a higher grade, will the lower grade remain on my transcript?
Yes. All failures, repeated courses, and withdrawals will be shown on transcripts.
No. Transcripts will show work completed at Cabarrus College only. However, if a student has transfer/transient hours from another college, those will appear on the transcript as transfer credits, but will not compute in the college GPA.
Verification of Enrollment Letters
Often companies (such as insurance agencies) request proof of a student's current enrollment. A Verification of Enrollment letter is an official document of a student's current enrollment status that can be sent to these external agencies.
Verification of enrollment letters can be obtained by contacting the Office of Student Records and Information Management by Email or at 704-403-1611
Yes. Verification of enrollment letters can be mailed, faxed, or picked up in the Student Support Center (Office 133). There is no charge to pick up or mail a verification of enrollment letter.
Students can update their phone numbers and mailing addresses in Sonis by clicking on the "Update Bio" icon.
Name changes will be made only when the student provides a copy of an updated Drives License and Social Security Card to the Office of Student Records and Information Management located in the Student Support Center (Office 133).
Applications for change of major can be made at any time. Requests received by the published application deadlines for each semester are guaranteed for consideration and decision prior to course registration for the following semester. Applications for change of major are considered on a competitive basis. Criteria for change of major requests include: meeting any minimum standardized test score requirements; academic history (high school and college); grades in science and math courses; and grades in courses enrolled in at Cabarrus College, especially science and math courses. It is the student's responsibility to ensure that they meet all program admissions criteria.
If a change of major is desired, students should contact their Advisor o facilitate the process. Student requests for change of major will be reviewed and decided upon by the appropriate academic Program Chair. Admission into one program does not guarantee admission into another program. A change of major acceptance is contingent upon successful completion of currently enrolled coursework, continued good academic standing at Cabarrus College, and fulfillment of any additional program specific requirements.
Status does not vary by credit hours earned
Diploma Seeking Students
- Freshman: Status does not vary by credit hours earned
Associate Degree-Seeking Students
- Freshman: 00 - 29 semester credit hours earned
- Sophomore: 30 or more semester credit hours earned
Bachelor Degree-Seeking Students
- Junior: 60 - 89 semester credit hours earned
- Senior: 90 - 120 or more semester credit hours earned
Master Degree-Seeking Students
- Graduate Student - status does not vary by credit hours earned
"Credit hours earned" includes hours approved as transfer credit.